Life & money
admin. Handled.

Vaile runs the admin side of your household. The renewals, the paperwork, the jobs that never get done. And because it reads every document, it catches the things that would otherwise be missed.

Everything is buried in your paperwork.
Nobody has time to read it all.

Vaile does. It reads the documents you want it to by connecting to your inbox and phone. It analyses every detail, extracts what’s important and ensures any important actions or insights are surfaced for your approval. And when a task can’t be automated, a real assistant takes over.

We take privacy seriously

  • We never hold
    your passwords
  • You only share
    what you want
  • You control who
    has access
  • Your data stays
    yours, always

Always know what
needs you right now.

Every bill, renewal and contract. All the small print and every date that matters. Vaile remembers.

When something needs you, Vaile flags it with everything you need to deal with it. No time? Hand it over and Vaile sorts it.

What needs you today, Sarah:3

Parking fine due today

Pay before it doubles to $240.

InfringementOpenHand it over

Your term deposit matures Friday

It rolls over at 3.2% for another 12 months unless you tell them otherwise. Opened 16 March 2026.

Term deposit, termsOpenHand it over

Your mum turns 72 next Thursday

Her usual tulips, same as last year?

Contacts, last orderOpenHand it over
Ask Vaile anything

No more to-do lists.

YouCan we get the gutters sorted?

VaileYour car is due for its annual service this month. Shall I book it in?

YouCan you find someone to cut back the gum over the deck?

Just tell Vaile what you need done, from managing tradespeople to booking hard-to-get appointments. Keep the people you already use, or take ours, vetted and local.

Before it books anything, Vaile checks whether you are already covered. A warranty still running, cover buried in a policy, protection on the card you paid with.

Everything is paid through Vaile: one itemised bill, charged to your saved card when the job is done. Nothing to settle at the door. The trade pays us 15% out of their margin, so it is never added to what you pay.

Find the answers
you need.

Everything Vaile has read, it can tell you. Ask in your own words and the answer comes back quoted from your own documents, with the clause it came from.

YouIs the Japan trip covered by my credit card’s travel insurance?

VaileYour card’s terms: cover applies when “at least $500 of prepaid travel costs are charged to this card”.Your booking: the flights were paid from your everyday bank account.Card terms · Flight confirmation

Important dates
remembered.

Birthdays, anniversaries, the dates it stings to forget. A week before your mum’s birthday Vaile asks if you want to send tulips again, like last year. Say yes and they arrive.

In good time

A quiet nudge well before the day, never the morning of. Time enough to do it properly.

Handled, in your name

Flowers, a gift, a table booked. Vaile arranges it and stays out of sight.

Set it once

Ask Vaile to look after a date every year and it will, quietly, until you say otherwise.

Catch the things
that used to get missed.

Vaile reads everything it receives and watches for the moment two things conflict. On its own a document is just filing, but connected to the others it can reveal insights that often get missed.

Offset accountHolds $80,000

Loan statementInterest on $1,050,000

Insight

Your offset account might not be reducing your mortgage interest.

The interest charged assumes you have had a nil balance in your offset account.

Hand it overOpen

You askedFix the leak in the ensuite

Building contractDefects warranty to March 2028

Insight

That leak may sit inside your builder’s warranty.

The contract covers defects until March 2028.

Hand it overOpen

Kindergarten statementSubsidy applied fortnightly

Important datesLouis turns 4 in March

Insight

Louis’s 4-year immunisations fall due in March.

Child Care Subsidy stops 63 days after they are overdue, and restarting it means a new claim.

Hand it overOpen

Your coverMajor dental, 12 month wait period

Your dentistCrown booked 20 February

Insight

Your crown is booked twelve days before the wait period ends.

You joined on 4 March. The wait period cannot be waived, but the appointment can move.

Hand it overOpen

Car insuranceRoadside added, $89 a year

Roadside coverSame car, $149 a year

Insight

You are paying for roadside assistance twice on one car.

One charge is a priced option on your policy schedule, the other is a separate membership.

Hand it overOpen

Her passportExpires 14 January

Your flight homeTokyo, lands 21 January

Insight

Matilda's passport will expire when you are in Japan.

A child’s passport requires a printed application, a suitable referee and a witness at signing.

Hand it overOpen

Super statementNomination signed 4 May 2023

Your willUpdated 2 March 2025

Insight

Your will does not cover your super.

A binding nomination lapses three years after signing, and super does not pass under a will. Yours was signed in May 2023.

Hand it overOpen

Streamline your
personal tax returns.

Receipts, invoices, statements and agent summaries are captured as they arrive and filed against the person, property or business they belong to. You tag and classify as you go.

On the 1st of July your accountant gets the whole year as one structured file, with the source documents attached.

Nothing gets lost

Captured the day it arrives rather than hunted for in October. The digital ones are filed as they arrive. You photograph anything else.

You classify it once

One tap to classify: personal, property or work. Vaile keeps the running total so you can see it accruing through the year.

Your accountant decides

The file records your classifications, and what is still outstanding. Vaile organises the records so your accountant doesn’t start from a shoebox.

Connect Vaile in
just a few minutes.

  1. 2 min

    Your inbox

    Connected once and read-only. Years of bills, policies and renewals arrive in minutes.

  2. instant

    Forward anything

    You get your own Vaile address. Send something on and it lands in the vault.

  3. instant

    Photograph it

    The post, a letter, a receipt. Snap it from the app and it is read the same way.

Your digital vault

Every document you send Vaile is read, filed and linked to your others. The more documents you add, the more insights Vaile will uncover.

  1. Most of it just happens

    Tracked, chased, filed and flagged, usually before you would have noticed there was anything to do.

  2. Purchase as you need it

    The rest goes to a person

    Bespoke admin, calls and concierge routed through to an experienced EA when you require them.

    See what gets handed over

Life made easier

Home

Trades, renewals, warranties and the compliance dates nobody diarises. Vaile can handle it all.

Repairs and warranties

Vaile knows the model, its age and whether it is still under warranty. The repair completed or a like-for-like replacement installed.

Quotes and bookings

Straight to a vetted trade who receives all the details needed to get your job done efficiently. Quoted, approved, booked and completed.

Annual policy review

Rates, strata, insurance. Policies and contracts read against last year, changes summarised, ready for you to review quickly.

Safety compliance

Smoke alarms, safety switches, termite inspections. Booked, inspected and the certificate filed.

Money

Statements, fees, super letters and the charges nobody checks. All read, queried and filed.

Everything you own and owe

Every account, property, loan, policy and holding in one place, across the whole household. Updated as statements arrive, so the position is current rather than whatever you last worked out.

Refunds and charges

A duplicate charge, a fee never waived, a cancellation that kept billing. Found in your statements and chased down.

Tax time, streamlined

Receipts, statements and invoices structured through the year. Your accountant starts from the full picture, not a shoebox.

Specialist referrals

Vaile does not advise on your money or compare products, but we can refer you to a broker, accountant or lawyer who has been chosen based on how they have looked after other households.

Pets

Vaccinations, registration, insurance, boarding. Vaile helps you manage your pets' affairs as efficiently as the rest of the family.

When you're away

Pet accommodation never left to the last minute. Remembered and booked with the trip.

Insurance claims

Pet cover often has allowances that reset annually whether you use them or not. Vaile reads the invoice and prepares the claim for you to send.

Ongoing healthcare

The vaccinations, treatments and check-ups that get overlooked, all booked, logged and re-diarised.

Registration

Council registration renews annually and the first reminder you will receive is the fine in the post. Renewed on time, with the microchip kept current.

Kids

Holidays, music, sport and whatever comes home in the school bag. Vaile lets you be the parent, not their PA.

Appointments

Paediatric waitlists run months and the early slots go first. Referral lodged, a place on the list, and the appointment that misses least school.

Holiday care and exams

Holiday care and music exam entries close months before anyone is thinking about them. The form filled and paid on the morning it opens.

Sport registration

Sport rego, the fees and a uniform in the size they are now. Done the week the club asks.

Start of term

Booklists, name labels and the shoe fitting. Ordered and booked ahead of the rush.

Parents

Remove stressful admin from their lives by adding them to your Vaile membership. They get their own private vault, retain full access control and can future-proof their affairs.

Renewals

Rates, insurance, registrations and memberships. Flagged before the date and renewed, with the call made when a form is not enough.

Forms and providers

A form to fill in, a letter that needs answering, a bill that looks wrong. They message Vaile and it is taken up with whoever sent it, without waiting for your next visit.

Travel preparation

Passports and visas checked against the dates, transfers booked and reminders to fill prescriptions before they go.

Document filing

Every policy, statement and certificate in one place and organised.

Foundation membership

Early access opens soon.

$49 per month for your household, or $490 pa with two months free.

  • Fixed price for life
  • Shape the features that get built first
  • Exclusive benefits
Reserve your place